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Learn How To Create And Restore A QuickBooks Portable Company File

  • Posted by: QB
Learn How To Create And Restore A QuickBooks Portable Company File-Pro Accountant Advisor

All You Need To Know About How to Restore a QuickBooks Company File

A popular and most commonly used accounting software, QuickBooks is used by both small sized and medium sized companies. QuickBooks is a trusted software and the information derived from it is quite vital. Information saved in the software need to be auto saved or a backup should be maintained as occurrence of any error can lead to the loss of data. But unlike expected, there are incidents when the user does not create backup of the files and data is lost due to some error. This can be either power outrage, ransomware virus, encrypts QuickBooks files or system crash. At this critical moment, it is quite essential to restore the lost data or QuickBooks files.

Important: The lost data files contain necessary company files that need to be restored else it can cause a big loss to the company. Restoring the most recent files is necessary.


Restoring a QuickBooks Company File

You can follow the steps given below to restore a local backup that can be done with the help of a CD, USB flash drive, network folder or hard drive. In case you have backed up your company file by using the service provided by QuickBooks Online Backup, then you should restore the same through that device only.


You can follow the steps given below in order to restore a backup company file:

  • Go to File menu, and choose Open or Restore Company.

Go to File menu, and choose Open or Restore Company

  • Then click on Restore a backup copy and then click on Next.

Restore a backup copy

  • Choose Local Backup and then, click Next.

Choose the Local Backup

  • A dropdown will appear from that dropdown select the location of the backup file where you want to save it.

select the backup file from folder and give it a name

  • After that, select the backup file from folder and give it a name.
  • Click on Open and then press Next
  • Save-in dropdown will appear, save the restored file.
  • Save a type field automatically populates QuickBooks Files.

Save a type field automatically populates QuickBooks Files

  • Select Save, and carefully read and remember to respond to all the messages that appear before the restoration begins.

Restoring QuickBooks Files

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When you want to restore a backup for Earlier QuickBooks Desktop Versions, i.e 2010 or prior:

When a backup of company file is made with QuickBooks 2010, then restoring the backup of that original file gets easy. The user can use the Restore Backup for earlier QuickBooks Version.


Why should I use this tool?

The components that compresses and decompresses files have changed significantly between the later and earlier (prior to 2010) versions of QuickBooks. This makes the backup files incompatible with different versions. This tool will use the company file backed up using QuickBooks 2010 and later versions to create a restored company file that you can open in QuickBooks versions prior to 2010. Note that the tool only works on the backup made during the previous conversion.


Steps to use this tool:

  • Go to File menu, select Utilities and then click on Restore Backup for Earlier QuickBooks Version
  • A button (…) will appear adjacent to Backup filename field select that.
  • Select the backup company file and click on Open.
  • Drop-down of Save in will appear. Choose the folder where you desire to save the file
  • Save the file with a unique name as this will avoid overwriting an existing company file.
  • Click OK.


We hope that this short article will help you to restore your QuickBooks company files. If you have any questions or queries or you need any type of help related to your QuickBooks software, feel free to contact our QuickBooks Help Number 1(800)880-6389 to speak with one of our representative. We provide you a  feasible solution for all your concerns.



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Learn How To Create And Restore A QuickBooks Portable Company File

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